Time management

Time management definition

What is time management? The science of time management can be defined as one of the branches of management science that is concerned with investing time and making use of it as much as possible in an effective and efficient way, and reducing the chances of wasting it and wasting it in vain, and using it to increase the productivity of workers at a specific time.

Time management skills

· Planning: Planning is one of the important means of organizing time and managing it effectively, so whoever abandons this step has wasted his time in vain, and some see that planning is a somewhat difficult and complicated process, but others see it as very easy in drawing the dimensions of their time and what they will do with it By setting priorities and duties and implementing them on time without delay, planning may be long-term or short.

· Organization: The organization process includes assimilation of the changes and developments that keep pace with the aspirations of individuals and their progress in advancement and development. The organization includes the proper description of the tasks and actions that must be performed in a timely manner.

·  Setting priorities: The pioneers of management science set a number of criteria that work to define priorities and activities that must be performed at some time.

·  Guidance.

·  Follow-up.

Time management tools

· Technical means, such as computers, voice recorders, scanners, e-mail and electronic notebook.

· Non-technical means, also called personality, such as the office notebook, personal memory, and dependence on the manager's personal secretary.

Time management techniques

· Time analysis: This is by setting a record of daily activities for a minimum of one week, which forms a fundamental basis for a successful time analysis.

· Planning: where attention is paid to long-term planning and daily planning, in line with the goals and events, thus achieving effective use of time.

· Goals and priorities: where the pursuit; to achieve the goals that are being planned leads to more effective results than those pursued by the goal of chance.

· Expectation: It is more effective than treatment.

·  Effectiveness: It means getting the right things right, as any effort is made at inappropriate times. To accomplish inappropriate tasks and unplanned results will be an ineffective effort.

·  Alternatives: It means the necessity of finding alternative solutions, which enables the individual to choose an effective solution.

· Deadlines: to exercise self-discipline; to abide by it, which helps overcome hesitation, procrastination and confusion?

·  Briefness: It helps to increase understanding, clarity.

· Reducing routine and avoiding details: focus on the organization's general goals, and reduce, delegate, or integrate routine tasks.

Time management strategies

· Review plans, goals and priorities; This is because if an individual does not have sound plans, clear goals, and organized priorities, time management will be impossible.

· Keep a timeline; as this would achieve the goals in the short term. Defining a list of daily accomplishments, so that they are part of the individual's life, to ensure the provision of special periods of rest, and not to exaggerate in placing many tasks on the list.

· Close escape ports, as tasks, responsibilities such as procrastination, delay, laziness, indecision, and other things that hinder the process of success should not be escaped, as well as cause disappointment, anxiety, distress, and other feelings.

· Optimizing the use of marginal times; these are times that are lost between tasks, obligations, such as travel, car use, waiting times, etc., as such times must be used in the best possible way, such as: reading the Holy Qur’an, relaxing, meditating, and reading in a way General, thinking, and other things.

· Lack of interest of Unnecessary urgent matters; whereas it wastes the time of the individual, and robs him of his effectiveness, which reduces his self-organization; therefore, it is necessary to apply several criteria to the tasks that are being practiced, namely: effectiveness, necessity and relevance, after defining the priorities and objectives.

Time management tips

· Set a schedule and record all your thoughts, obligations and activities within the allotted time for a week.

· Devote every day at least 50% of your time to do activities, hadiths and duties.

·  Set a schedule in which to set aside time for your comfort and to drop out of everything that occupies you, your mind and your body need rest to think again.

· Take the first 30 minutes of each day to draw up your business plan.

·  Devote 5 minutes at most to each important call to decide what to do.

· When you are completely busy with your work, put the "Do Not Disturb" sign on to get it done quickly.

· Give yourself an opportunity not to answer the phone or even emails just because they appear to you.

· Block Facebook or other social media when you are busy with something unless you use it to do your business.

· Remember that it is not possible to get everything you did and will do if you do not specify a schedule.

· Remember that arranging 20% ​​of ideas, activities and commitments will produce 80% of positive impact on your life.

Time management apps

We cannot conclude our topic on time management without talking about the best time management applications as well as games related to it as follows:

· Rescue Time app to monitor your activity: One of the most important time management tips you have learned is to watch yourself, to understand how to use your time, how to spend your day between studying, working, food and other everyday things.

· Toggl time management app: One of the best time management applications especially for anyone working in the field of self-employment on the Internet, or running a rather small team and wants to monitor the productivity of each member of the team.

· Todoist app to organize tasks: Todoist is one of the best time management and productivity apps you have used personally for very long periods of time. It is a great task organizing app.

The most famous time management games

· The farm game: Your chance to train on a project in all its details is the farm project that generates money for you, and we recommend that you play it.

· Family Hotel Game: Train you to effective time management techniques that you cannot miss playing with.

· Nanny game: teaches you how to take responsibility, especially social responsibility.

· Hospital management game: teaches you how to manage time in dealing with patients.