Time management
Time management definition
What is time management? The science
of time management can be defined as one of the branches of management science
that is concerned with investing time and making use of it as much as possible
in an effective and efficient way, and reducing the chances of wasting it and
wasting it in vain, and using it to increase the productivity of workers at a
specific time.
Time management skills
·
Planning:
Planning is one of the important means of organizing time and managing it
effectively, so whoever abandons this step has wasted his time in vain, and
some see that planning is a somewhat difficult and complicated process, but
others see it as very easy in drawing the dimensions of their time and what
they will do with it By setting priorities and duties and implementing them on
time without delay, planning may be long-term or short.
·
Organization:
The organization process includes assimilation of the changes and developments
that keep pace with the aspirations of individuals and their progress in
advancement and development. The organization includes the proper description
of the tasks and actions that must be performed in a timely manner.
·
Setting priorities: The pioneers of management
science set a number of criteria that work to define priorities and activities
that must be performed at some time.
·
Guidance.
·
Follow-up.
Time management tools
·
Technical
means, such as computers, voice recorders, scanners, e-mail and electronic
notebook.
·
Non-technical
means, also called personality, such as the office notebook, personal memory,
and dependence on the manager's personal secretary.
Time management techniques
·
Time
analysis: This is by setting a record of daily activities for a minimum of one
week, which forms a fundamental basis for a successful time analysis.
·
Planning:
where attention is paid to long-term planning and daily planning, in line with
the goals and events, thus achieving effective use of time.
·
Goals and
priorities: where the pursuit; to achieve the goals that are being planned
leads to more effective results than those pursued by the goal of chance.
·
Expectation:
It is more effective than treatment.
·
Effectiveness: It means getting the right
things right, as any effort is made at inappropriate times. To accomplish
inappropriate tasks and unplanned results will be an ineffective effort.
·
Alternatives: It means the necessity of
finding alternative solutions, which enables the individual to choose an
effective solution.
·
Deadlines: to
exercise self-discipline; to abide by it, which helps overcome hesitation,
procrastination and confusion?
·
Briefness: It helps to increase understanding,
clarity.
·
Reducing
routine and avoiding details: focus on the organization's general goals, and
reduce, delegate, or integrate routine tasks.
Time management strategies
·
Review plans,
goals and priorities; This is because if an individual does not have sound
plans, clear goals, and organized priorities, time management will be
impossible.
·
Keep a
timeline; as this would achieve the goals in the short term. Defining a list of
daily accomplishments, so that they are part of the individual's life, to
ensure the provision of special periods of rest, and not to exaggerate in
placing many tasks on the list.
·
Close escape
ports, as tasks, responsibilities such as procrastination, delay, laziness,
indecision, and other things that hinder the process of success should not be
escaped, as well as cause disappointment, anxiety, distress, and other
feelings.
·
Optimizing
the use of marginal times; these are times that are lost between tasks,
obligations, such as travel, car use, waiting times, etc., as such times must
be used in the best possible way, such as: reading the Holy Qur’an, relaxing,
meditating, and reading in a way General, thinking, and other things.
·
Lack of
interest of Unnecessary urgent matters; whereas it wastes the time of the
individual, and robs him of his effectiveness, which reduces his
self-organization; therefore, it is necessary to apply several criteria to the
tasks that are being practiced, namely: effectiveness, necessity and relevance,
after defining the priorities and objectives.
Time management tips
·
Set a
schedule and record all your thoughts, obligations and activities within the
allotted time for a week.
·
Devote every
day at least 50% of your time to do activities, hadiths and duties.
·
Set a
schedule in which to set aside time for your comfort and to drop out of
everything that occupies you, your mind and your body need rest to think again.
·
Take the
first 30 minutes of each day to draw up your business plan.
·
Devote 5 minutes at most to each important
call to decide what to do.
·
When you are
completely busy with your work, put the "Do Not Disturb" sign on to
get it done quickly.
·
Give yourself
an opportunity not to answer the phone or even emails just because they appear
to you.
·
Block
Facebook or other social media when you are busy with something unless you use
it to do your business.
·
Remember that
it is not possible to get everything you did and will do if you do not specify
a schedule.
·
Remember that
arranging 20% of ideas, activities and commitments will produce 80% of
positive impact on your life.
Time management apps
We cannot conclude our topic on time management without talking about
the best time management applications as well as games related to it as
follows:
·
Rescue Time
app to monitor your activity: One of the most important time management tips
you have learned is to watch yourself, to understand how to use your time, how
to spend your day between studying, working, food and other everyday things.
·
Toggl time
management app: One of the best time management applications especially for
anyone working in the field of self-employment on the Internet, or running a
rather small team and wants to monitor the productivity of each member of the
team.
·
Todoist app to organize tasks: Todoist is one of the best time
management and productivity apps you have used personally for very long periods
of time. It is a great task organizing app.
The most famous time management games
·
The farm game:
Your chance to train on a project in all its details is the farm project that
generates money for you, and we recommend that you play it.
·
Family Hotel
Game: Train you to effective time management techniques that you cannot miss
playing with.
·
Nanny game:
teaches you how to take responsibility, especially social responsibility.
·
Hospital
management game: teaches you how to manage time in dealing with patients.
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